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Clippings are bits of information that you put in your Inbox for later reference. Settings for Quick Entry, including its keyboard shortcut, can be customized in OmniFocus Preferences.ĩ 9 Adding items to the Inbox with Clippings Often, in order to complete your work, you need to refer to something on your computer, like an or a web page. Press Return, and your item goes straight to the OmniFocus Inbox. Then, enter your item just as you would in the Inbox. To open Quick Entry, press Control-Option-Space.
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Quick Entry is a window that can be called upon at any time OmniFocus is open, even if it isn t the active application.
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Adding items to the Inbox with Quick Entry You re not always going to be working in OmniFocus when an idea strikes. Then, press the New Action toolbar button or simply press Return. Adding items directly to the Inbox The easiest way to focus yourself on the Inbox is to press the Inbox tab. This makes things clearer when it s time to go to action. In general, once you know your next or first action, it is useful to add an action verb: check tire pressure, clean up the attic, search for tickets to Madagascar. The first time you use OmniFocus, think of what s on your mind and add it to the Inbox. It doesn t need to be fully developed it just needs to get out of your mind. Everything that requires eventual action on your part can start in the inbox. The Inbox is the central location to collect all of your important s, your phone calls, your hastily written post-it notes, even your daydreams. When everything is captured, your mind is clear and can operate efficiently.
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Review: Keep in touch with your projects and actions to make sure they represent your ever-changing goals.Ĩ 8 The Capture Process in OmniFocus If you are distracted by what you are attempting to keep in your head, you will not be able to give your full attention to the task at hand. But with GTD and OmniFocus, there s nothing to it! Concepts in OmniFocus make use of GTD s logical systems to help you be the multi-tasking dynamo you know you are. Do: With many systems, setting up the list is easy it s the doing that s tough. Instead of trying to tackle everything as it presents itself, you can make a game plan and take on your goals one step at a time. You can use OmniFocus to take your ideas and turn them into manageable, bite-sized pieces. Organize: Organization is an ongoing process, but OmniFocus makes it easy. That is, of course, if you are able and need to accomplish it. Process: Take a look at all your captured ideas one at a time and decide what it is and when you ll accomplish it. When an idea is safely captured and off your mind, not only are you no longer burdened by it, but you ve taken the first step towards making that idea come to fruition. At its simplest, GTD in OmniFocus can be summarized with the following concepts: Capture: Capture every little thought, to-do, or idea.
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This manual intends to explore the implementation of this system in OmniFocus, assuming no previous knowledge of the methodology on your part.
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GTD is a way to manage everything from your day to day stuff to those dreams you don t yet know how to accomplish. All rights reserved.ĥ 5 The Basics of GTD in OmniFocus Getting Things Done, or GTD, is a popular productivity methodology imagined and realized by David Allen. For me to do, specific to a day or time For me to do, as soon as I can Waiting For Calendar Lists/folders Next Action Action reminder lists/folders/trays Shaded items can be managed with OmniFocus. David Allenģ GTD Workflow Diagram Processing with OmniFocus The Basics of GTD in OmniFocus OmniFocus Through the Eyes of a GTD Practitioner The Capture Process in OmniFocus Adding items directly to the Inbox Adding items to the Inbox with Quick Entry Adding items to the Inbox with Clippings Adding items to the Inbox with Apple Mail Processing and Organizing in OmniFocus Processing the Inbox Projects Someday Maybe Ideas Ticklers Folders Reviewing Review Templates Completing Actions in OmniFocus Contexts Time Estimates Flagging Perspectives Beyond OmniFocus Additional Help Map of GTD Concepts and OmniFocus Terminology The GTD Weekly ReviewĤ 4 GTD Workflow Diagram Processing with OmniFocus Stuff IN Eliminate Trash What is it? Is it actionable? NO Incubate Possible later actions Someday Maybe lists/folders Projects YES What s the First Available Action? Reference Paper & digital lists/folders Planning Project plans Do It Delegate it If less than 2 minutes Review for Actions Defer it in communication system, and track it on. It supports simple but important practices for keeping your head clear, staying focused, and managing your commitments.
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1 OmniFocus, GTD, and You Implementing the Getting Things Done Methodology with OmniFocusĢ OmniFocus is a stellar tool for keeping track of outcomes and actions in the Mac environment.